All right.
Welcome back.
So in this section where talking talk about templates.
So let's click on templates and we're going to cover all flows first.
So in all flow as you can see there are a ton of options here.
So if I scroll down just real quick to show you kind of all the options that they have if we click on
to see more templates OK you can see if I just click on keep clicking on see more templates we're going
to just keep going and going and going and going and going.
OK so I want to show you that for one reason.
So this is all the flows.
OK.
So you can use all flows if you want.
But what I recommend doing and we're going to go through each one of these in the next couple videos
what I recommend doing is either search templates or you can sort by popularity.
So we have sought by names or by published time or sought sorted by popularity.
And you can see here if I click on the little three dots we have all flows featured shared with me approval
Button data collection Visio email events and calendar mobile notifications productivity social media
and sync.
So if I click right there and the three dots then it closes that out and then we can go over just a
couple of them.
So save Office 365 e-mail attachments to one drive for business.
Now this is one of the first ones we did and it worked quite well.
So if you want to use that that's cool.
We can sometimes send myself a reminder in 10 minutes.
So let's say that you need a reminder for something.
In fact let's right click on this and open a new window.
OK.
And let's just look at this and myself a reminder in 10 minutes so use this template to some yourself
accustomed delayed reminder which can be triggered with a button tab.
For example when you close when you are close to completing a meeting or when you step into the office.
OK.
So we can create this flow with a flow button for mobile if we want to.
I'm not going to do that but let me close that out and let's look at the next one here.
So get today's weather forecast from my current location.
So if I opened this in a new window let's look at the details here with a single button tap.
Get today's weather forecast pushed to you or push to your mobile devices so it'll sync up with M.S.
and weather and then I'll send you a notification of the weather in your location.
OK next if we do like the power apps button and an openness and a new window.
OK.
This one is going to talk about the following if it works OK.
It doesn't want to open.
So let me close that out and I'll just click on it and see if we have a little more success with that.
We do not.
I'm going to stop that and we can get push notification when you're when you receive an e-mail from
your boss.
So openness and a new window.
And that one works right away so that's perfect.
So get a push notification when you receive an e-mail from your boss.
So it's going to use officers 65 outlook and then Office 365 users and notifications.
So what it will do is a receiving a push notification as soon as you receive an e-mail from your boss.
You'll need officers sixty five email address and installation of flow app for this template.
So basically what that means is from my example since I am the boss and let's say that I hire a freelancer
that freelancer would get a push notification every time I send them an email if they set up this flow.
OK so that's a great tool to use especially if you want to be on top of your boss and see what they're
sending you.
Then you got it.
OK.
So we'll look at a couple more here and then we'll go to the next video which we'll talk about featured.
All right.
So start approval when a new item is added.
OK.
So if I right click on this an openness and a new window.
This would be the last one we'll look at.
You can use this template for processing approvals on SharePoint list items.
So the approval can view this approval request and then approval center and over email once an item
is approved or rejected the item creator is sent a confirmation email.
So what it does is it's going to send you the approve her.
Let's say that you approve her it is send you a message and once you approve it then I'll get sent to
the person creating the file and then they'll be able to create it in SharePoint.
So it's it's a good.
What's good about this is I'll give you an example when I worked as a director of I.T. I was working
with people that didn't have a lot of organization.
And so when I went into their SharePoint they had files everywhere.
It was a mess.
And if they would have had this this would have kind of streamlined everything to where you could kind
of log jam it to the point where OK the only way that you're going to be able to post that file or upload
that file is if you get approved by the I.T. and what happened is they didn't have that system and so
they had files everywhere.
Hundreds of thousands of files all over the place because they didn't have a process or a flow that
would work.
So what I recommend doing if you're an I.T. admin if you're an owner if you're a manager make sure that
you get together with the I.T. person and say look let's set up a process so that we can give the employees
a step by step process to go through before they can get access to SharePoint.
So that way our files are organized and it's got a process.
It's not just oh well we'll all just throw stuff up there once and then we can't find anything and you
wonder why.
So this is a perfect example of that and that's why I recommend again work with your I.T. person.
If you're out if you are the I.T. person think of a way where you could log jam the people so that they
can't just you know run through you know and just post random stuff up there.
Lock it down so that they have to go through an approval process.
So it slows them down but it also makes sure that they're doing it correctly.
OK.
You don't want to slow it down to a halt but you want to create it in a way where they have to get approval
before they can add an item and you can automate that approval as well because you're going to get the
email you approve it and then they're good and you're just what you're doing is you're you're double
checking what they're doing.
So they're not just being reckless because I'll give you another example with SharePoint which I haven't
I haven't setup with this account but in SharePoint you can set for Excel I can set this and I can give
it a permission I can set it as read only or edit only.
OK.
And so the same example when I was the director of I.T. they had files that were Excel documents where
they had him read only and edit only.
OK so there was no structure with just the files and they had hundreds of files.
Years of files that had been built that way where there was never any thought process put into it.
So again this is why you want to have a process so that way if that happens you can kind of contain
it before it gets out of hand and spreads like wildfire because believe me it will spread like wildfire.
Once you start getting go into whatever you're doing there is no stopping it because you got to keep
going.
OK.
It's like with my courses I have one hundred and nine courses I have one in review right now and then
I have another one that I'm working on and when when I created my courses originally I didn't have a
flow or process to anything I was just throwing random stuff everywhere and it got really frustrating.
Well then I went back and I came up with a plan or a flow and I laid out everything in my folder system
my file system where now I have a 13 step process that I go through when I create courses so I don't
just throw random stuff everywhere.
I actually have a process and everything is a lot easier to manage when you have a process.
So that's why I'm saying make sure that you have a process with your flows so that it makes sense.
So thanks for watching.
I'll see in the next video.